Coopman is an online platform built for cooperative housing societies in Kolkata and across West Bengal. It keeps a society's members, flats, shares, notices, meetings, resolutions, bills, receipts, requests and documents in one secure place — so the managing committee can work openly, members can see what concerns them, and nothing depends on one person's files or memory.
Why we built Coopman
Most co-operative housing societies are run by volunteers. A Secretary, a Chairman and a Treasurer give their evenings and weekends to keep registers, write notices, chase dues and answer questions. Records sit in cupboards, notices are pinned on boards, and a simple request — a No Objection Certificate for a bank loan, a share transfer after a sale, permission to let a flat — can take weeks of letters and follow-up.
Coopman turns that work into clear, step-by-step online workflows. Each step follows the West Bengal Co-operative Societies Act, 2006 and the West Bengal Co-operative Societies Rules, 2011 as a guide, while every decision stays with the society and its members.
Who Coopman is for
- Managing committees and office-bearers — Secretary, Chairman, Treasurer and committee members who run the society's work.
- Members and joint holders — to see notices, pay bills, download receipts, vote and raise requests.
- Tenants — access for the agreed tenancy period, with visitor passes and the notices meant for them.
- Buyers and people looking to rent — society-confirmed listings and clear guidance on transfer and NOC steps.
- Professionals — lawyers, accountants, auditors, engineers, architects, electricians and plumbers who serve co-operative housing societies.
What a society can do on Coopman
Registers and records
Member register, share register and share certificates, joint holders, nominees, flats and parking — kept up to date, with a full history of every change and who made it.
Notices, meetings and resolutions
Draft notices from templates for Annual General Meetings, Special General Meetings and committee meetings; issue them to members; record attendance, votes and minutes; and keep resolutions together with the meeting that passed them. How each member voted is shown by name only to the society's management.
Requests, NOCs and transfers
Members raise requests online — NOC for sale, letting, loan or mortgage, or renovation; share transfer; detail changes. Each request moves through clear stages and closes only with a recorded decision of the society.
Bills, payments and receipts
Maintenance and other bills, online payment straight into the society's own account, serial receipts, and refunds that are verified and approved before they are paid. Cash above ₹1,000 is refused, in line with Rule 137 of the West Bengal Co-operative Societies Rules, 2011.
Document Studio
Letters, certificates, notices and minutes on the society's letterhead — name, address and registration number at the top — ready to print or share as a PDF.
Tenancy, visitors and amenities
Tenancy records with start and end dates, tenant access only for the agreed period, visitor passes, parking and amenity bookings.
Professional help when needed
A society can find verified professionals, offer them a specific request, and share only the documents it chooses. Access ends when the engagement ends.
Free resources for everyone
You do not need an account to learn. Browse the society directory, follow our step-by-step guides, read articles on common problems and their solutions, download forms and templates, or find answers in Help & FAQs.
How to get started
- Register free with your name and e-mail.
- Find your society in the directory. If it is not there, list your society.
- The society's Chairman or Secretary claims the society with supporting authority, and the claim is verified.
- The society adds or confirms its members, and each member sees their own records, notices and bills.
Our principles
- The society stays in charge. Coopman records decisions; it never approves, refuses or decides anything on a society's behalf.
- Privacy by design. Each society's records are visible only to that society's authorised users, according to their role. We do not sell data or show advertising; visit statistics are collected only if you agree.
- Everything on record. Important actions are logged, so a society can always show who did what and when.
- Honest pricing. A few optional services carry a fee — NOC for loan / mortgage (₹500), Professional provider subscription (₹999) — always shown before you pay. Society charges, stamp duty and government fees are separate.
- Plain language. Screens and guides are written for members and volunteers, not for lawyers.
Frequently asked questions
Is Coopman free for co-operative housing societies?
Registering an account is free. A few optional services carry a fee — NOC for loan / mortgage (₹500), Professional provider subscription (₹999) — always shown before you pay. Society charges, stamp duty and government fees are separate.
Is Coopman connected with the Registrar of Co-operative Societies?
No. Coopman is an independent software platform. It is not a government service, and it does not replace any filing that must be made with the Registrar or another authority.
Who can see my society's records?
Only the authorised users of your society, according to their role. Members see their own records and what the society shares with members. Public pages show only public information, such as the society's directory profile.
Can a society outside West Bengal use Coopman?
The society directory covers all of India, and any society can list itself. Our workflows, guides and templates are written for the West Bengal Act and Rules, so a society in another state should check its own state law and bye-laws.
How do we move our existing records to Coopman?
Once the society is claimed, office-bearers can add members, flats and shares from the dashboard. If you need help, raise a support request or contact us.
Get in touch
Questions about listing your society, verification, payments or your account? Visit Contact Us. Our Terms and Conditions, Privacy Policy and Refund and Cancellation Policy explain how the platform works in detail.